The pandemic forced many nonprofit organizations to rethink the way they hold board meetings. Some nonprofits have opted for hybrid meeting formats to accommodate both in person and remote attendees, instead of sacrificing the safety and health of their staff and board members. Hybrid board meetings can be stressful for everyone if they are not prepared properly and equipped with the right tools.
BoardPro, an online collaborative tool that lets you design detailed and effective agendas, is the most efficient way to ensure an efficient board meeting. Setting an agenda with clear objectives and time limits for discussion will help your board keep on track and achieve its objectives within the time allotted. The software offers a variety of features to make your meeting more collaborative and interactive including private mode, anonymous voting, and digital whiteboards.
A virtual voting system is an important aspect of an integrated meeting. This feature can help eliminate geographical their explanation and social obstacles to increase diversity on your board, while making it easier for all attendees to be involved in the decision-making process. The BoardPro virtual voting feature lets users to quickly and precisely record votes online. It even has an option for anonymous voting, so that sensitive decisions can be taken without risking the integrity of the board’s decision-making process.
It’s crucial to provide remote participants with a video technology that is user-friendly and enhances the meeting experience. Certain companies have a self-focusing camera, like the Owl Labs’ self-focusing Meeting Owl that automatically will focus on the person who is speaking while showing everyone else in the room. This makes the meeting more engaging for those who aren’t physically in the room, and can help alleviate the feeling of isolation that many remote participants experience in the hybrid board meeting.